Last week was a week of firsts and adventure.
First, we got an Instant Pot. I say we, but my husband does all the cooking so I should say he. However, if you know anything about Instant Pot, you know it can be overwhelming. I was in charge of figuring it out (how to use it, what to make) and showing my husband. There are so many things it can do, and I wanted to do them all. Yet, thinking of figuring it all out at one time made me feel like I wanted to put it back in the box. So we started with something simple: chicken wings. They turned out wonderful!
Then we moved on to chili. Have you ever had chili with beer? I just did… it was great!
My next big adventure and first was essential oils. For years I had wanted to start using them, but whenever I researched it, it became overwhelming and I said, “Maybe later.” A few weeks ago I had posted on Facebook to find out what essential oil would be good to use in a diffuser for breathing and congestion. I got tons of answers, and one friend reached out to me in private message. We chatted about them, and I signed up as a doTERRA Wellness Advocate and placed my first order.
My friend told me what she had done, and I just went with the same. The kit I ordered came with 10 essential oils. Just like with the Instant Pot trying to figure out what all the essential oils do can be overwhelming, so I started with our immediate need: congestion. I’m adding to my knowledge of what each oil does and how to use it. I’m taking it one oil at a time, so to speak.
Our business is the same way. There are new things we want to do. There are things we have to do. There are things we should do. And then there are the things that the experts tell us will make us rich.
Where do you start? How do you know? It can be overwhelming, so just remember to take it one step at a time. Just because the ideas are there doesn’t mean you have to do them all.
One time-tested way to deal with the barrage of ideas, activities and tasks that we deal with daily in our businesses and lives is Stephen Covey’s Time Management Matrix.
Much more than just a tool for time management, Covey’s matrix provides a system for prioritizing our options and then helps us to manage their implementation.
The criteria used to evaluate our options are urgency and importance, and each of these are further determined based on our personal mission, values and goals. This means each person’s schedule and plan of action will be unique, because each of us has different priorities.
The matrix provides a way to sort our tasks and opportunities into one of four categories:
- Urgent and Important
- Not Urgent but Important
- Urgent and Not Important
- Not Urgent and Not Important.
This article gives an excellent breakdown of the 4 quadrants and examples for each of them.
Analyze your business (and personal) activities to first identify where you are currently spending your time and then adjust your schedule based on where you would like to spend your time.
Once you have your new prioritized schedule in place, you can break each activity down into manageable steps with the confidence that each important activity will be attended to systematically and in its own time.