We all struggle with it…managing our email. We leave our desk for 30 minutes and there are 15 new messages — I know, it just happened! Ugh!
I’ve previously read and implemented (for a short time) David Allen’s Getting Things Done with regards to my email. I set up labels in Gmail for Action, Delegate, Read. If you’re using Outlook, labels is equivalent to folders. My Action label became unmanageable. I quit using it. I don’t really use my Delegate label anymore because most delegatable items happen within our project management software. And my Read label — well, I still use it and it still continues to grow.
What does this mean? This means that I was lucky to keep my Inbox to less than 50 emails. I was using it as my task list. It was out of control yet again.
Then last month I picked up a free Kindle book on organizing your Gmail using the Getting Things Done system. I loved it and implemented the suggestions!!
No longer do I have a single Action label. I now have the following sub-labels: [Read more…] about Avoid Email Overwhelm