How many times have you said that to yourself? Or how about “I can do that, why should I hire someone else?” Or “If I just go ahead and do it, I know it’ll be done right.” What about, “I just don’t have the time to show someone how to do it, so it’ll be quicker if I just do it.”?
If you’ve thought those things, you’re not alone! But you do already delegate. Do your kids wash dishes, help with laundry, and help with housecleaning? If so, then you’ve delegated those tasks to them. What do you do when your car needs an oil change? Do you do it yourself, or do you take it to the garage to have the oil changed? If you take it to the garage, you’re delegating. And what do you do when the air conditioner breaks down? You hire — or delegate — an air conditioner repairman to fix it! If you don’t enjoy yard work or mowing the grass, you would, once again, hire someone to do it. I personally enjoy mowing the yard. It’s like therapy!
In our personal lives, it’s rather easy for us to delegate tasks we either don’t know how to do or don’t want to do, but in our business lives it seems to be much harder. Sometimes we get caught in a “I can do it all” frame of mind or a “I can’t afford to hire someone to do that, so I have to” self-talk. But you can’t do it all (and remain sane).
Delegating certain business-related tasks will free up your time so that you can:
- Spend more time doing the tasks you enjoy.
- Spend more time doing the tasks ONLY you can do!
- Spend more time doing fun stuff with your family.
- Have more flexibility in your daily schedule.
I have a good example for the last bullet point. Last week, my daughter informed me on Tuesday night that she would be moving Wednesday and asked if I could help. That, obviously, wasn’t in my plan for Wednesday but because of the systems I have in place, and the team members that I rely on to take care of my clients, I was able to easily be away from my desk for the day. Any ongoing, right in the middle of tasks had already been delegated to other team members. All I had to do was ask my second in charge Virtual Assistant to periodically check my e-mails in case there were any emergencies that popped up.
Several weeks ago I was on a monthly brainstorming call with a client. We were going through items that she was going to need done and suddenly she came to one of her own to-dos and said, “Why am I doing this? I don’t need to be doing this. I can give it to you to take care of and that’ll free up more of my time.” Bingo. This was a particular task that doesn’t happen on a regular basis, but now when it does, my client doesn’t have to worry about it. She lets me know it needs to be done, and it gets done.
Last week I received a raving testimonial from client Ali Rodriguez. Before I received her testimonial, I had already decided to write this week’s article on delegating and was so surprised to see it right there in black and white in her first paragraph! Talk about reinforcing that this week’s article would be on delegating.
So now you might be asking yourself “What types of things can I delegate?” What I always suggest to prospects is make a list of things that you do on a daily basis and do this for several weeks. Now, what on that list is absolutely necessary that you do? Perhaps meeting with prospects or talking with clients. What on the list do you not enjoy doing? What on the list do you not need to do? These are things that can be delegated, and as you work with someone, that list may grow, as is evidenced by the brainstorming call with my client.
How do you find someone to take over those tasks? Ask for referrals from friends and business associates who you trust!